Apollo Payroll - Terminology¶

Most of the terms used within Apollo Payroll are self-explanatory however there are one or two items that might be confusing or misunderstood. These are listed below.

Payroll Run

The actual processing of a given payroll for a given period. There can be any number of payroll runs for a payroll (and any or all employees) in any given PAYE period. Each run must be filed with HMRC as a separate FPS and will create its own set of reports and payslips. The period summary for a payroll scheme will aggregate all details for all payroll runs, for all payrolls of the scheme, for each PAYE period.

Default payment

Could also be called names such as 'template payments' or 'recurring payments'. These are payments associated with an individual employee that can be used to create related pending payments for each payroll run. They are not automatically applied but act as a kind of library of 'ready-to-go' payments.

Pending payment

These are payments that will be made on the next payroll run. They are associated with the employee payroll record and, hence, the payroll (as opposed to the employee). When the payroll is run it will process all pending payments attached to the payroll and, once a live payroll has been run, all pending payments will then be removed. Pending payments can be created directly from the employee details page or from the payroll details page and also from a selected default payment.